Buddha Club Privacy Policy

draft — legal review pending

Buddha Club values your privacy and discretion. This policy explains which personal data we process when you make a reservation, subscribe to our newsletter or visit our club, why we do so, how long we keep it and what rights you have.

Last updated: 10 October 2026

1. Who is responsible?

The data controller is the operator of Buddha Club, Antwerpsestraat 420, 2850 Boom, Belgium. The legal company name and company number will be added here. For any questions: info@buddhaclub.be.

2. What data do we process?

Reservation data: your name, email address and mobile number, the chosen event and the category of your reservation.
Attendance data: whether you actually showed up (checked in), cancelled, or did not show up (no-show).
Newsletter data: your email address and the categories you chose, if you subscribed.
Technical data: when you register or reserve, we record the time and IP address of the request, as a security measure against abuse and false registrations.
Visual material: photos or promotional material may carry an invisible (forensic) watermark, so we can trace the source if material is shared without authorisation.

We do not ask for any data about your health, orientation or other sensitive categories.

3. Why do we process it?

To carry out your reservation — to manage your spot and grant access (performance of a contract).
To manage entry and safety at the door — including tracking no-shows to protect our capacity and operations (legitimate interest).
Security against abuse — IP logging and the forensic watermark serve to counter fraud, false reservations and unauthorised distribution (legitimate interest).
To send you the newsletter — only with your explicit consent, which you can withdraw at any time via the unsubscribe link.
Legal obligations — we may retain or share data where the law requires it, or on a legitimate request from the competent authorities.

4. How long do we keep your data?

Reservation and attendance data: a maximum of 360 days, after which it is automatically anonymised. We use this period to substantiate our operations and safety and, where necessary, to respond to a legitimate request from the competent authorities.
Newsletter data: until you unsubscribe.
Security logs (IP, time): the same 360-day period.

5. Who do we share data with?

We never sell your data. We rely on carefully chosen processors: an email service (Brevo) to send the newsletter, and our hosting partner to run the website. These parties process your data only on our behalf and under a data processing agreement. We share data with authorities only where legally required or on a legitimate request.

6. Your rights

You have the right to access, rectify or erase your data, to restrict or object to processing, and to withdraw your consent for the newsletter. Send your request to info@buddhaclub.be. If you are unhappy with how we handle your data, you can lodge a complaint with the Belgian Data Protection Authority (GBA/APD), Drukpersstraat 35, 1000 Brussels — www.dataprotectionauthority.be.

7. Discretion

Given the nature of our club, every piece of data is handled with the utmost discretion. Access to data is limited to strictly necessary staff. Payments (where applicable) appear under a discreet description on your bank statement.